Town of Tryon Board of Trustees

 REGULAR MEETING

      JUNE 4, 2024

      6:00 P.M.

FIRST BAPTIST CHURCH

122 NORTH 1^ST

TRYON OKLAHOMA

 

 

MINUTES

 

 

 

1. CALL TO ORDER
2. ROLL CALL AJ-HERE SM-HERE RM-HERE RC-HERE  

MM ARRIVED AROUND 6:08 PM

3. CITIZENS TO ADDRESS THE BOARD.

RC STARTED READING OFF OF THE SIGN IN SHEET

1. LESLIE WILBOURN- SHE THOUGHT THAT SHE NEEDED TO SIGN IN BUT SHES ON THE AGENDA AND DON’T NEED TO.
2. BRAD LAMBERT STATED HE WANTS TO GIVE HIS 2 MINUTES TO HEATHER EAKLES. RC, THE MAYOR, STATED HE CANT DO THAT AND HEATHER INTERUPTED AND STARTED READING OFF THE TOWN CODE ON CITIZENS ADDRESSING THE BOARD. RC KEPT TRYING TO BRING ORDER TO THE MEETING AND SPEAK AND HEATHER KEPT OVER TALKING HIM. RC STOPPED TALKING GIVING HER THE FLOOR FOR HER 2 MINUTES. SHE CONTINUED TO READ OUT LOUD. WHEN SHE WAS NOTIFIED HER TIME WAS UP THE TOWN CLERK ASKED IF THE CITIZEN THAT IS TRYING TO GIVE THEIR TIME AWAY, DON’T THEY HAVE TO LIVE INSIDE CITY LIMITS AND THE MAYOR SAID YES. THE CLERK STATED THAT MR LAMBERT HASN’T LIVED INSIDE CITY LIMITS FOR OVER A YEAR. HEATHER STARTED MAKING STATEMENTS ABOUT THE BOARD NOTIFYING THE PUBLIC IF THEY ARE GOING TO GET VETTED.
3. NATHAN JONES- STATED HE WANTED TO GIVE HIS TIME TO HEATHER AS WELL IN WHICH ROCKY HAS ALREADY STATED THEY CANT DO THAT.
4. JAMES, THE ATTORNEY STEPPED IN AND STATED TO HEATHER EAKLE THAT SHE CAN NOT DO THIS, PERTAINING TO HER TRYING TO OVER RUN THE MEETING AND THAT THE MAYOR WAS IN CHARGE OF THE MEETING AND THAT IF SHE WANTED TO CONTINUE WITH HER TIME HER TIME IS CURRENTLY RUNNING.
5. HEATHER CONTINUED WITH HER 2 MINUTES READING HER STATEMENT SHE BROPUGHT WITH HER (SHE CLAIMED THE BOARD DOESN’T KNOW THE TOWN CODE, THEY SHOULDN’T GO AFTER RESIDENTS JUST CAUSE THEY DON’T LIKE WHAT SHE SAYS, THEY HAVE SET A POOR PRECEDENT, SAID TIMING RESIDENTS IS ILLEGAL, STATED THE HIRING OF THE LIBRARIAN AND BOARD SEAT WAS ILLEGAL, CLAIMED THE BOARD WAS SHOWING NEPOTISM)
6. AMANDA JONES- TRIED TO GIVE HER TIME TO HEATHER AS WELL THE MAYOR KEPT TRYING TO TALK AND STATED THAT THIS CANT BE DONE AND HEATHER EAKLE KEPT TALKING OVER HIM.
7. RM STATED THAT HEATHER EAKLE IS CORRECT AND AS SHE STATED THAT IF WE HAVE A CODE AND IT STATES THEY CAN ADDRESS THE BOARD THEN WE (BOARD) WILL NEED TO HAVE A PUBLIC HEARINGAND CITIZENS TO DISCUSS IT AND VOTE ON IT.

4. APPROVAL OF THE MINUTES

SM MADE A MOTION TO APPROVE THE MAY 7^TH 2024 MINUTES

RM-SEC MM-ABSTAIN AJ-ABSTAIN RC-YES

5. APPROVAL OF MONTHLY DEPARTMENT HEAD REPORTS.

IOWA TRIBE WENT OVER THEIR REPORT WITH THE BOARD

SM MADE A MOTION TO APPROVE THE MONTHLY REPORTS

 AJ-SEC RM-YES RC-YES MM-YES

 

**MM MADE A STATEMENT TOWARDS MR MEYER ABOUT HIS COMMENTS REGARDING POSTING THE MINUTES. SHE READ OFF STATE STATUE ON WHEN THE MINUTES HAVE TO BE POSTED. AFTER SHE GOT DONE RM  STATED THEN IF THAT’S THE CODE THEN WHY DIDN’T HEATHER GET HER INITIAL MINUTES SHES REQUESTED. CLERK WENT OVER THAT HEATHER HAS RECEIVED HER INITIAL REQUEST BUT THAT THE OTHERS WILL TAKE SOME TIME DUE TO HER ASKING FOR 15 TO 18 MONTHS WORTH OF RECORDINGS AND MINUTES. ITS TIME CONSUMMING AND WILL TAKE SOME TIME. THE INFORMATION THAT HAS BEEN COLLECTED HAS BEEN TURNED OVER TO THE ATTORNEY AND WAITING TO GET INSTRUCTIONS FROM THEM ON HOW TO GET THOSE TO (HER) HEATHER RC SAID WE ARE WORKING ON THEM ITS JUST TAKING TIME, SHE WILL GET THEM.

 

6. APPROVAL OF MONTHLY FINANCIAL REPORTS:

RC MADE A MOTION TO TABLE THE MONTHLY FINANCIAL REPORTS UNTIL THE NEXT MEETING AJ-SEC SM-YES MM-YES RM-YES

7. APPROVAL OF MONTHLY CLAIMS

RC MADE A MOTION TO TABLE THE MONTHLY CLAIMS UNTIL THE NEXT MEETING RM-SEC SM-YES AJ-YES MM-YES

8. PROPOSAL OF THE BOARD OF TRUSTEES OF THE TOWN OF TRYON ENTERING INTO EXECUTIVE SESSION IN ACCORDANCE WITH TITLE 25, SECTION 307, SUB-SECTION B-1 DISCUSSING THE EMPLOYMENT, HIRING, APPOINTMENT, PROMOTIONS, DEMOTIONS, DISCIPLINING OR RESIGNATION OF ANY INDIVIDUAL, SALARIED PUBLIC OFFICIAL OR EMPLOYEE

SM MADE A MOTION TO ENTER INTO EXECUTIVE SESSION

1. LESLIE WILBORN-TRYON GRANT ADMINISTRATOR- NO ACTION
   • OK GRANT SECURITY
   • CURRENT LEGAL STATUS
2. BRITTNEY POTEET- DISCUSSION – NO ACTION
3. INTERVIEW AND/OR HIRE FOR EMERGENCY MANAGEMENT

 POSITION – NO ACTION

 

9. RE-ENTER REGULAR MEETING FROM EXECUTIVE SESSION

SM MADE A MOTION TO REENTER REGULAR MEETING FROM EXECUTIVE SESSION

RM-SEC RC-YES AJ-YES MM-YES

10. CONSIDERATION, DISCUSSION, AND ACTION ON MATTERS DISCUSSED IN EXECUTIVE SESSION.

SEE #8 NOTES

11. CONSIDERATION, DISCUSSION, AND ACTION ON LESLIE WILBOURN-TRYON GRANT ADMINISTRATOR. NO ACTION
    1. COMMUNITY DEVELOPMENT
    2. BLOCK GRANT
    3. TSET
12. CONSIDERATION, DISCUSSION, AND ACTION ON JANILEE MARCUS BEING ADDED TO THE PAYNE COUNTY BANK ACCOUNT.

MM MADE A MOTION TO ADD JANILEE MARCUS TO THE PAYNE COUNTY LIBRARY BANK ACCOUNT. AJ-SEC RC-YES RM-YES SM-YES

13. CONSIDERATION, DISCUSSION, AND ACTION ON MIKE KERNS-COTC

MIKE KERNS TALKED TO THE BOARD ABOUT COTC NEEDING UTILITY EASMENT IN THE PARK FOR THEM TO RUN FIBER OPTIC CABLES DOWN THE WEST FENCE LINE.

MM MADE A MOTION TO GRANT COTC THE UTILITY EASEMNET IN THE PARK RM-SEC SM-YES AJ-YES RC-YES

14. CONSIDERATION, DISCUSSION, AND ACTION ON TODD HERRMANN-OPERATIONAL GRANT SPENDING

MM MADE A MOTION TO ALLOW THE FIRE DEPARTMENT TO FIX THE BRUSH PUMPER. AJ-SEC RC-YES RM-YES SM-YES  (PAPERWORK WAS PROVIDED)

15. CONSIDERATION, DISCUSSION, AND ACTION ON FISCAL YEAR 2024-2025 BUDGET.

RM MADE A MOTION TO APPROVE THE FISCAL YEAR 2024-2025 BUDGET. SM-SEC RC-YES MM-YES AJ-YES

16. CONSIDERATION, DISCUSSION, AND ACTION ON THE BUILDING PROJECT.

AFTER SOME OF THE BOARD LOOKED OVER THE RFP FOR THE BUILDING PROJECT SM MADE A MOTION TO SET OUT FOR BIDS. MM-SEC RC-YES AJ-YES RM-YES

RM ALSO HANDED THE TOWN CLERK A LIST OF CONSTRUCTION COMPANIES THAT WOULD LIKE AN RFP MAILED TO THEM.

 

TALKED ABOUT WHY WE DON’T NEED A FIRE SEPRESSION SYSTEM AND THE 2^ND OPTION FOR GETTING A POSSIBLE FIRE HYDRANT LOCATED WITHIN 400 FEET OF THE NEW BUILDING.

TALKED ABOUT WORKING WITH IOWA TRIBE AND GOING WITH SUGGESTIONS FROM THEM ABOUT DOING AWAY WITH HALLWAYS.

THE PLANS THAT WE HAVE ARE FIRE MARSHALL APPROVED AND WE CAN GO OUT FOR BIDS WITH CORRECT WORDING (THAT IS CURRENTLY ON THE RFP)

THE BIDS WILL BE MAILED (CERTIFIED) OUT AND EMAILED. THEY WILL BE SEALED BIDS. OPENED IN AN OPEN MEETING.

RM- STATED ADA CODE HAS TO BE APPLIED TO THIS BUILDING

HE WANTS ADA CODE REQUIREMENT PUT ON THE RFP

MM ASKED WHO LAMBERT CONSTRUCTION WAS

SM ASKED IF THE BOARD CAN MAKE A MOTION TO GO OUT FOR BIDS.

HEATHER EAKLE ASKED FOR THE FIRE MARSHALL NAME AND CLERK STATED THAT SHE WILL SEND HER THAT INFORMATION. HEATHER SAID “OK”

17. CONSIDERATION, DISCUSSION, AND ACTION ON PURCHASING THE PARK BENCHES FROM OUR GRANT. NO ACTION

JAMES STATED THAT HE HAS SEEN STATE PENITENTUARY CONSTRUCTED BENCHES THAT THE CLERK WILL BE LOOKING IN TO.

18. CONSIDERATION, DISCUSSION, AND ACTION ON THE PRICE HIKE FOR OML DUES.

NO ACTION

19. CONSIDERATION, DISCUSSION, AND ACTION ON SCHEDULING A WORK SESSION FOR JUNE.

JUNE 28^TH AT 5PM WILL BE THE NEXT WORK SESSION MEETING

 

20. NEW BUSINESS

TODD HERRMANN WANTS TO ADD SURPLUS OF EQUIPMENT ON THE NEXT AGENDA.

MARYLEE STATED CITIZENS TO ADDRESS THE BOARD POLICY NEEDS TO GO BEFORE NEW BUSINESS

21. ADJOURNMENT

SMMADE A MOTION

MM-SEC

RC-YES

AJ-YES

RM-YES

 

 

 

 

 

 

 

 

 

                 Agenda is posted at 122 N FIRST, TEXTMYGOV AND THE POST OFFICE ON 05/31/2024 AT 11:15 AM